EnergyCAP (ECAP) Overview and Benefits
Clients also using this software include: USA companies such as Burlington Coat Factory, and Chick-Fil-A. Universities and Colleges such as Yale, University of Kansas, and University of New Mexico. Canadian Retailers including Rexall, Staples, Golf Town, Giant Tiger, and Princess Auto. The US Federal Government as well as many cities such as Miami, London, San Francisco, Toronto, Philadelphia, and Washington DC. Provincial and State governments such as Maryland, Tennessee, South Dakota, Manitoba, and Georgia.
• Utility invoice management including an ongoing collection of data, optional invoice payment, and optional interface with the company accounting system. Commodities bills to be processed include electricity, natural gas, water, diesel, oil, and propane etc.
• Set up and maintain an energy and water database for all client facilities, with all commodity cost and usage data that the client will have access to in the online portal.
• All bills will be date-stamped, bar-coded, and scanned. All entries have a number of auto audits run against them and any issues are flagged and reviewed by staff. There are various levels of audits performed and all anomalies are reviewed daily at which point an issue is created and the customer is contacted if there are any irregularities.
• Ongoing quality control analysis of the commodity invoices – investigate invoice meter read dates, billing errors, billing period overlap/gaps, comparison of current month cost/usage to previous year month’s data, follow up on any discrepancies/errors.
• Provide monthly reports with energy usage, costs, associated green house gas emissions, water usage, square footage, year-year comparison, and facility ranking by commodity. ECAP has over 500 “canned” reports and all of these can be customized as well. We can identify what reports you require, what frequency you want them, and to whom they should go to.
• Utility invoice management including an ongoing collection of data, optional invoice payment, and optional interface with the company accounting system. Commodities bills to be processed include electricity, natural gas, water, diesel, oil, and propane etc.
• Set up and maintain an energy and water database for all client facilities, with all commodity cost and usage data that the client will have access to in the online portal.
• All bills will be date-stamped, bar-coded, and scanned. All entries have a number of auto audits run against them and any issues are flagged and reviewed by staff. There are various levels of audits performed and all anomalies are reviewed daily at which point an issue is created and the customer is contacted if there are any irregularities.
• Ongoing quality control analysis of the commodity invoices – investigate invoice meter read dates, billing errors, billing period overlap/gaps, comparison of current month cost/usage to previous year month’s data, follow up on any discrepancies/errors.
• Provide monthly reports with energy usage, costs, associated green house gas emissions, water usage, square footage, year-year comparison, and facility ranking by commodity. ECAP has over 500 “canned” reports and all of these can be customized as well. We can identify what reports you require, what frequency you want them, and to whom they should go to.
Also included with invoice management:
• Annual budgets and monthly accruals. • Settng benchmarks for energy efficiency projects. • Identify building control problems, inefficiencies or water leaks. • Utility account setup and closure (small additional one-time fee)
ECAP Benefits:
- Client does not have to purchase energy management software themselves to be used internally or pay licensing fees
- Assurance that all bills are being audited and errors corrected so that they do not continue month after month for costs that had been applied incorrectly
- Increased reporting accuracy for budgets and accruals as the Supplier will apply a higher knowledge level and functionality than most Clients would have in preparing these reports
- A single “AP Report” will be provided that will consolidate all invoices processed and include an EDI file that can be imported directly into the Client’s accounting software
- Supplier will deal directly with all utilities on the Client’s behalf
- Spikes in usage and/or cost are flagged and investigated immediately by Supplier Staff
- Accurate Accrual & Budget reports are prepared by Supplier
- Green House Gas Emissions reports are prepared by Supplier
- Energy Efficiency projects can be tracked and the ROI can be reported on by Supplier
- OPTIONAL Labor savings with the removal of all invoice receipts & processing by the Client. This has been estimated to cost companies $9-$15/invoice when all labour and banking fees are included.
- Energy Commodities positions evaluated.